Policies & Procedures

We welcome people of all abilities to participate! Experienced staff will work with families to understand the needs of each participant and develop safe and effective adaptations. We will make every effort to help ensure your successful participation and welcome your input and questions!

PLEASE NOTE: REGISTRATION CANNOT BE PROCESSED WITHOUT PAYMENT.

Checks made payable to Communitas; online registration requires a credit card. Full payment must accompany registration unless
otherwise stated. We cannot register you for a program until full payment is received. For payment plan information, please contact the Recreation Department. There will be a $35 fee assessed on all returned checks.

Once registered, please make the commitment to attend class whenever possible since preparation of program material is
dependent upon the number of participants. Refunds will not be granted for missed classes.

EMERGENCY FACT SHEETS: All participants must have an annual Emergency Fact Sheet on file. Individuals may not participate in Recreation Programs without a current form. Fact Sheets can be found on our website or in the office.

WAITING LISTS: You may request to be placed on the waiting list without payment should your class choice be full. The Recreation Department will contact those on the waiting list, in order of placement, should an opening occur. Being placed on the waiting list does not guarantee enrollment in the program.

REFUNDS/CANCELLATIONS: You must notify the Recreation Department at least two (2) days in advance of your cancellation in order to receive a refund. Refunds will not be granted for missed classes or planned absences. Refunds will not be granted for special events requiring advance purchase of tickets unless a replacement is found. Partial refunds are available if notice is given prior to the second week of a program. Credit or refunds will be granted if Recreation changes the location, time, or date of the program which prohibits attendance or if the department cancels the program due to insufficient registration. All participants will be notified at least two (2) days prior to a program if there has been a cancellation, except in cases of inclement weather.

Program schedules, fees, instructors, policies and procedures are subject to change. Occasionally, there may be an error in the day, times, fees or location in the brochure or online. If so, we will do everything possible to correct the situation promptly! Thank you for your patience and understanding should these situations arise.

PROGRAM POLICIES: Please note the START and FINISH times of each program and plan accordingly. Please do not drop off participants more than 5 minutes early or pick them up late. NO participant can be dropped off at a program without the activity leader present. A fee will be charged for any participant who is not picked up within the 5 minute limit.

SPECIAL CONSIDERATIONS: Scholarships are available on a case-by-case basis and may be updated annually. Contact the office for details and to request an application. Income verification may be requested. Any payment plans are due in full before the end of a program or future registrations may be prohibited until balance is paid.

If you are unable to attend a program due to transportation difficulties please contact us.  We do not currently offer
transportation but will work with you to try and make alternative arrangements including carpooling.